Covid -19 Approach to School

Clearview Sudbury School

COVID-19 Health and Safety Protocols 

Last updated: September 26, 2021

As we work together to preserve Clearview’s safe and healthy environment, the well-being of School Meeting Members and their families is our first priority. To that end, the Executive Committee compiled the following policies and procedures.

While many of them do impede our usual levels of freedom and convenience, let us stress that they do not reflect a new normal, but are simply precautions aimed at current conditions and concerns. As circumstances evolve so will these protocols, in keeping with both our experience and guidance from external authorities.

On behalf of the school community, we thank you for your patience and understanding.


  1. Prior to returning to school, each staff member, student, and parent/guardian must sign a form affirming that they have reviewed these policies, and that they understand and agree to follow them.
  2. We also recommend that School Meeting members get a flu shot prior to returning.
  3. The Health & Safety Clerk will work to familiarize all School Meeting members with the basics of these policies.
  4. The Health & Safety Clerk will post signs throughout the building to remind people of the most pertinent policies.

Table of Contents

  • Communications
  • Daily Screening/Arrival & Departure
  • Mask/Distancing Guidelines
  • Handwashing/Hygiene/Cleaning
  • Shared Items
  • Building Modifications
  • Limits on Gatherings/Visitors/Outings
  • Hours/Attendance Policies
  • When someone develops COVID-19 symptoms or there is a confirmed case
  • Close Contacts
  • Returning to School After a COVID-related Absence
  • Closing and Reopening School
  • Policy Review/Adjustment


  • The school community will be notified in a timely manner when there are confirmed cases of COVID-19.
  • A Health & Safety Clerk will notify known close contacts of their potential exposure to COVID-19 and advise those contacts to quarantine for 14 days from the time of their last contact with the infected individual.
  • In these communications the school will, to the extent feasible, maintain the privacy and confidentiality of those involved.
  • Families are asked to promptly notify the school of COVID-19 test results (positive and negative), suspected cases within the household, and close contact with known or suspected cases of COVID-19.
  • Families will be notified of any changes to these policies in a timely manner.

Daily Screening/Arrival & Departure

  • Families are asked to perform daily health checks, including monitoring of symptoms, and keep students home if they are displaying symptoms consistent with COVID-19.
    • Students and staff who are not feeling well in any way are asked to please stay home. Attendance policies for the time being are adjusted to give people maximum support in keeping themselves and others as healthy as possible.
  • School Meeting members can’t attend school if either of the following apply:
    • recent positive test for COVID-19
    • exhibiting any symptom from the list below
    • See “When Someone Develops COVID-19 Symptoms,” “Quarantine vs. Isolation,” and “Returning to School After a COVID-related Absence” below for more details.
  • Symptoms
    • fever (temperature greater than or equal to 100.0 degrees Fahrenheit)
    • chills
    • sore throat
    • new uncontrolled cough that causes difficulty breathing
    • shortness of breath or difficulty breathing
    • muscle or body aches
    • new severe headache, especially with a fever
    • new loss of taste or smell
    • diarrhea, vomiting, or abdominal pain
  • Non-School Meeting members are encouraged to help us minimize exposure by limiting time inside the building.
  • Upon arrival:
    • All School Meeting members and visitors must be screened, including a temperature check, hand sanitizer squirt (or handwashing), and screening questions (including a symptom review).
      • This screening will constitute signing in for the day.
    • Those driving students to school
      • should remain until the screening process is complete for their student(s)
      • should not leave the vicinity of their vehicles except to use a walkway bathroom.
  • To sign out for the day, notify the Attendance Clerk (or designee) immediately prior to leaving.
    • This applies to Open Campus as well.
  • Enforcement
    • A Health & Safety Clerk may require any person to undergo additional temperature checks and symptom screening and may require the person to go home, based on screening or refusal to undergo screening.
    • Persons who are willfully or chronically non-compliant with these policies may be sent home by a Health and Safety Clerk—provided at least two other School Meeting members concur with the decision—and may be barred from attending the next school day.

Mask/Distancing Guidelines 

  • School Meeting members and visitors shall bring and wear masks, except as allowed under the “Pick Two Protocol” and the eating/drinking exception (below).
    • Bandanas and face shields do not satisfy this requirement.
  • “PICK TWO” PROTOCOL. All School Meeting members and visitors must at any moment be following at least two of these three precautions:
  1. Mask: Wear a mask.
  2. Distance: Pool noodle distance from others
  3. Outdoors: Be outside.
  • When masks are removed for eating/drinking, School Meeting Members must
    • maintain pool noodle distance of separation from others.
    • stay in one place until they have finished eating/drinking and are ready to clean up
    • clean up and put their mask back on before moving on to another activity
  • Masks should be worn over the nose and mouth and securely around the face.
  • Wash or sanitize your hands (with hand sanitizer containing at least 60% alcohol) before/after helping someone put on or adjust their mask.
  • Avoid touching your mask while wearing it. Significant touching requires washing or sanitizing your hands.
  • Masks should not be worn if they are wet.
  • Do not share or swap masks.
  • Clearly identify your masks.
  • Extra masks should be stored in a space separate from others’ when not being worn.
  • Masks should be washed after every day of use and/or before being used again, or if visibly soiled.
  • A supply of disposable backup masks will be maintained at school.
  • A maximum of two people may occupy any couch or table at a time, and only if they are as far apart as possible, facing away from each other.
  • The pool noodle distance rule must be maintained except when passing someone briefly or playing tag like games


  • The school will provide supplies to support healthy hygiene, including hand sanitizer stations throughout the building and disinfectant wipes.
  • Wash hands with soap and water for at least 20 seconds.
  • Cough and sneeze into your elbows, or cover with a tissue. Used tissues should be thrown in the trash and hands washed immediately with soap and water for at least 20 seconds.
  • Avoid touching your eyes, nose, and mouth with unwashed hands.
  • Times to wash your hands include:
    • before and after eating
    • after using the restroom
    • after blowing your nose, coughing, or sneezing
    • after handling your mask
    • after touching with bare hands any object that has been handled by others
    • when your hands are visibly dirty
    • upon returning to campus
  • High-touch surfaces (e.g., door handles, school phones) will be cleaned three times per school day.
  • Bathrooms will be cleaned daily.

Shared Items

  • School dishes, plates, and utensils will not be available for personal use. Limited single-use equivalents will be available, and School Meeting Members are encouraged to bring their own reusable items from home.
  • Social distancing applies to all food delivery and sales. Food sales are limited to packaged items purchased from stores.

Building Modifications

  • Doors will be kept open as much as possible.
  • The HVAC filter near the Room 2 back door will be replaced on a monthly basis.

Limits on Gatherings/Visitors/Outings

  • No visitors will be allowed this semester, including former students, without a 3/4 vote at School Meeting.
    • People in the admissions process are exempt from this policy.
  • Tours, interviews, and parent conferences will be by appointment only for the 2021-22 school year to limit exposure to current families.
  • Whenever possible, School Meeting and Judicial Committee will meet outside.
  • School Meeting members are encouraged to be outdoors more often than usual. To support this, tables and chairs will be made available for carrying out to the front or back yards.
  • There will be no field trips this semester.
  • Students wishing to go on Open Campus must be recertified (or initially certified) first.

Hours/Attendance Policies

  • For the time being, pandemic-related absences will not count against a student’s minimum attendance requirement.

When someone develops COVID-19 symptoms or there is a confirmed case

  • Students and staff displaying symptoms will be immediately sent home by the Health & Safety Clerk and kept isolated until their departure.
  • Areas used for at least 15 minutes by the person who is sick will be off limits until the Health & Safety Clerk determines that they have been sufficiently disinfected.
    • Outside doors will be opened and fans used to increase air circulation.
    • All areas used by the person who is sick will be cleaned and disinfected.
    • If needed, the space will also be vacuumed.
  • When there is a confirmed case among School Meeting members, a Health & Safety Clerk will
    • call Austin Public Health at 512-972-5560
    • determine to the best of their ability when the person with a lab-confirmed COVID-19 case was last on campus.

Close Contacts

  • Close contacts are any person(s) who was/were within 6 feet of a COVID-19 infected person for at least 15 minutes during the 48 hours from when the person began feeling sick to when they began isolation. You’re still considered a close contact even if you were wearing a mask while near the infected person. (See the Austin Public Health definition of close contacts on page 35 of the document linked at the end of this document.)
  • Close contacts should stay home for one school week after their last contact with an infected person, provided no symptoms appear.

Returning to School After a COVID-related Absence

  • Current CDC guidance does not support schools requiring testing results as a part of return to school policies. When an individual has been sent home for COVID-19-like symptoms, Clearview will use the following decision tree for return-to-campus decisions:
    • Individuals who tested positive for COVID-19 or clinically diagnosed for COVID-19 and have symptoms should isolate until all three conditions have been met:
      • at least 10 days since symptoms first appeared
      • at least 24 hours with no fever without fever-reducing medication
      • symptoms have improved.
    • Individuals who tested positive for COVID-19 but have no symptoms should isolate until 10 days have passed since their test.
    • Individuals who tested negative for COVID-19 and have symptoms should stay home until:
      • symptoms have improved
      • they are fever-free for 24 hours without the use of fever-reducing medication.
    • Individuals with symptoms who were not clinically evaluated and are isolating should stay home until the following three conditions have been met:
      • at least 10 days have elapsed since symptoms first appeared
      • at least 24 hours with no fever without fever-reducing medication
      • symptoms have improved.
    • Close contacts should complete a 14-day quarantine from the date of last contact with a person who has COVID-19 before returning to campus.

Closing and Reopening School

  • Schools Meeting may vote to temporarily close parts of campus or cancel school for up to one calendar week if a student or staff member attended school before being confirmed as having COVID-19. A short-term dismissal would allow time to gain a better understanding of the COVID-19 situation impacting the school and for cleaning and disinfecting.
  • During times when school is closed, the Executive Committee will assume the functions of School Meeting.

Policy Review/Adjustment

  • The Health & Safety Clerk may, as deemed necessary and urgent in their sole discretion, direct that these policies be suspended, expanded, or modified until the next School Meeting.
  • The Health & Safety Clerks shall report weekly to School Meeting to review and assess these policies’ effectiveness.
  • School Meeting may revise these policies at any time.

These policies were informed by the following sources: